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Time and Attendance software

Employees are the most expensive aspect of running a business. Even before they’re onboarded, a considerable amount of money is spent on finding the right talent, recruiting them, and adding them to the payroll.

At the same time, employees are the most significant assets of a business and are responsible for generating revenue. For employees, time is money. They’re paid for the amount of time they spend working for the company’s goals.

Due to this, organizations need to make sure they derive even the tiniest bit of value from their employees’ time. This becomes even more critical if the employees are paid by the number of hours they clock in. To track this aspect, companies use time and attendance software.

What is time and attendance software? §

Time and attendance software is used to automate the process of recording employee work hours. It’s also referred to as attendance tracking software or employee time clock software and generally performs the following functions:

One of the most significant reasons why time and attendance systems are essential is that one out of three time tracking systems are outdated. They will restrict the HR department’s ability to monitor employee working hours and lead to careless expenses due to improper time tracking.

In most cases, time attendance systems are sold as a standalone application. Or, it can be part of a collection of HR recruitment software. While purchasing such an application, ensure that it integrates with your existing payroll system and other essential HR tools.

Simply put, the primary purpose of a time and attendance management program is to simplify the process of time tracking. These applications make it effortless to manage employee attendance data by automating the process of calculating employee work hours, sick leaves, paid time off, holidays, and overtime.

Of course, time and attendance management software might not be helpful for companies with flexible working hours. But for businesses that pay employees based on the number of hours they clock in, it’s vital. Depending on the attendance tracking software you choose, different methods such as phone, tablet, clock, or web clocking in and out can be performed.

Some solutions might also include features for employee scheduling, making it easier to notify employees of their shifts. In short, time attendance software aims to replace the ancient manual punch-card systems.

Who uses time attendance systems? §

As mentioned before, companies with flexible working hours may not benefit much from time and attendance software. More precisely, these kinds of systems are ideal for businesses that employ hourly employees and need to track their (billable) hours to pay them rightly.

The following are the entities that’ll benefit from attendance software:

Benefits of time and attendance software §

Buying a software application can be an expensive and emotionally taxing process. However, the benefits that await once the team is ramped up using the software are worth the hassle. A time and attendance software solution will help you save money and bring more transparency to employee hour tracking.

Here are some benefits of using employee attendance software:

Common features of a time and attendance system §

With numerous time and attendance software applications available, it’s crucial that you choose the right software with the right set of features. Similarly, it’s vital to steer clear of software vendors that try to entice you with unnecessary bells and whistles.

In short, the best time and attendance software will have the needed features to help companies efficiently track time. At the same time, the transition from the old system of manually recording work hours or another software must be seamless.

Here are some of the common and critical features that you must look for in an attendance tracking system.

1. Timesheets §

Every timekeeping software system will have the option to create and edit timesheets. As the name suggests, they’re electronic sheets that store employees’ time entries for a specific pay period. Employers can view them on dashboards or under employees’ profiles.

2. Time clock §

A time clock is a must-have feature for a time and attendance tracking system. It allows employees to clock in and out, record breaks, and track their work hours. This can be performed with a physical device or with the help of a mobile application.

3. Leave management §

Leaves are an important part of time and attendance management. Since the number of leaves an employee takes must be recorded to pay them accurately, it’s a vital feature that most attendance management systems offer.

The leave management feature makes it easier for HR professionals to calculate total working hours by tracking half-day leaves, sick leaves, or paid-time-off. In most solutions, this process of recording leaves happens automatically.

4. Scheduling §

Some attendance tracking programs allow companies to schedule employee shifts. This will aid in recording employee work hours with precision and is also one of the efficient ways to manage time and attendance. Scheduling features will include the ability to assign employee shifts and create electronic schedules that employees can check at any time.

5. Time accruals §

Another impressive feature of most time attendance systems is setting up paid time off policies and automatically accruing employee hours based on the set rules. This will also help employees to check how much time they can afford to take off.

6. Reports §

Reporting capabilities are an integral part of a time and attendance tracking platform. It’s also one of the most critical functions of the HR department. Time attendance reports must contain information about the total number of employee work hours, overtime hours of employees, and PTO. Additionally, there should be features to export reports in multiple formats.

7. Manager dashboards §

Managers are primarily responsible for monitoring the work hours of their employees. This means that the software must make it easier to perform monitoring. For that, intuitive dashboards are an excellent means.

Such dashboards enable managers to record work hours, approve time, and even create schedules. They also offer search capabilities to view individual employee profiles and may include features to accept or reject leave requests.

8. Employee profiles §

With dedicated profiles, employees can log in to the time tracking web solution or mobile application and view their total work hours, clock in and out information, attendance, and upcoming shifts. This ability to view work hours information will empower employees to manage their hours more efficiently.

While the above mentioned are some of the must-have features, here are some of the nice-to-have features of a time and attendance software system:

How to choose the best time attendance software? §

The HR software market is filled with plenty of choices. This is good and bad news at the same time. Good that you’ll never be out of options but bad that you might face the burden of choice overload.

To make things easier for you, here are some aspects of the attendance management software you need to contemplate to make the right choice.

1. Company size §

The number of employees that work for the company is a crucial factor in software purchase decisions. That’s because all software applications aren’t made the same. Different software caters to the needs of diverse companies with varying employee headcounts.

If you have a smaller headcount, opt for a time attendance system that can grow with your business. This will be convenient for you as you don’t have to opt for a different software application once you expand.

2. Hardware §

An important thing you need to consider is whether or not your business requires physical hardware along with your time and attendance software. This decision is crucial as some software solutions support hardware integration while others don’t.

If your business already has a punch cards system in place, a modern time clock would be the ideal replacement. Such a system is handy for a company in which most employees work on-site and at the same place.

For companies having smaller teams or employees that work remotely, dedicated hardware won’t be needed. Instead, you can opt for an online time and attendance system that enables employees to clock in and out virtually.

3. Punch method §

The punch method depends on whether or not you’re using hardware. Suppose you’re using hardware, for example, clocks that let employees clock in and out. In that case, you can opt for a software solution that can record attendance based on inputs such as fingerprints, PINs, facial recognition, RFID cards, and voice recognition.

A small business might not require sophisticated punch methods such as face recognition or fingerprint. But a company that handles sensitive information will require such complex security systems.

But of course, you can employ punch methods without having a physical device. For example, you can utilize a mobile punching app with the help of geofencing technology. This will ensure that the worker automatically clocks in once they’re in their designated work area.

4. Employee process §

Before making a software purchase decision, it would be helpful to have a clear understanding of the employee processes. Such processes include how employees track time currently, how it’s approved, and who all are involved in the approval process. This will help you find a solution that has the needed features.

5. Integrations §

As mentioned earlier, the time and attendance software solution isn’t made for just tracking employee work hours. Instead, it must integrate with other HR systems to minimize manual tasks.

Make a list of the human resources applications you currently use. The employee scheduling system, payroll software, and data and analytics software are some of the crucial ones. Ask the vendor whether the software integrates with those applications or can integrate with them in the immediate future.

6. Compliance §

Keeping up with the changing employer and employees law is essential to run a business. It protects both employees and the employer from any form of illegal manipulation. While choosing time clock software, ensure that you pick the one that’s compliant with such laws and can help prevent any avoidable lawsuits.

Apart from these, opt for a software application that comes with a free trial or freemium version. This will allow you to check whether the software fits well for your business before making the giant leap. See whether you can let employees try out the software and provide you with feedback.

It would be best if you also considered the software vendor’s responsiveness to solving issues. Ideally, they should get back to you within 24 hours, but of course, the faster, the better. Also, make sure that the software comes with enough documentation.

You can also ask the software vendor to estimate the savings generated from using the software. This will allow you to understand whether the investment will be justified in the long run.

Choosing your company's Time and Attendance software is a complex process. To help HR departments compare and benchmark all Time and Attendance software, we have selected a list of 60 companies providing SaaS tools for HR.

We made a list of all Time and Attendance software and the best Time and Attendance tools in 2021.

Time and Attendance software is often combined with other HR functionalities. If your company is in need of complementary HR features, make sure to take a look at those frequent combinations:

Frequent questions about Time and Attendance

Why should you use time and attendance software?

Time and attendance software increases the efficiency and accuracy of time tracking, making it easier to calculate employee compensation. It’s also helpful to automate several monotonous administrative tasks, track project progress, improve employee engagement, and avoid compliance lawsuits.

Is it possible to combine attendance and payroll software?

Several vendors offer applications that combine both payroll and attendance tracking software. Check the features of different software solutions and talk with vendors to choose one with both functionalities.

What is a time attendance system?

Time and attendance systems help businesses track, record, and optimize employee hours and accurately pay their employees. It can be a standalone software solution or a combination of hardware and software.

Why are time and attendance important?

Time and attendance are crucial for every business as it’s an actual number that helps stakeholders make the right business decisions. It’s helpful to calculate workforce demand and understand employee engagement.

What does a time and attendance system do?

A time and attendance system streamlines the time tracking process by automating the collection of time and attendance information. It makes it easier to manage payroll as the employee work hours are recorded with utmost accuracy.

Can employees use their mobile phones for time tracking?

Although it depends on the software you choose, most probably, it’s a yes. Employees can log in to their profile on a web or mobile app and access their attendance information such as schedules, PTO, and sick leaves. They can use the same app to apply for leaves.

How does the attendance system work?

A time and attendance system is used to track and record employee working hours. It’s helpful to monitor when employees start and stop, the number of hours they clock in, and the time taken for breaks. It’s also beneficial to check whether an employee arrives on time.

What should you expect from a time and attendance system?

A time and attendance system can effortlessly handle the time tracking needs of both hourly and salaried employees. This includes overtime, PTO, sick leaves, holidays, and more. They can also be used to clock in and out, log the time an employee spends on a specific project, and create and assign employee schedules.

Why is time and attendance software important?

Firstly, time and attendance software is a valuable tool that lets companies effectively track and record employee work hours. It also makes it easier to adhere to labor acts and other state wage and hour laws.

Why is it important to clock in and out at work?

The clock in and out feature can ensure employees don’t involve in time theft, and at the same time, it’s helpful to ensure that employees are paid accurately. An online time and attendance system makes it easier for the employer to have an overview of employees’ working hours. Precise timekeeping is beneficial to understand exact staff requirements. You can use the insights derived from these systems to tweak employee schedules.

Best Time and Attendance software in 2021

Best Time and Attendance software
  1. breatheHR

    Software that puts people first.
    • ✓ Time and Attendance
    4.0
  2. Employee Project Clock by Cybermatrix

    Leaders in time tracking and scheduling software.
    • ✓ Time and Attendance
    4.0
  3. Jibble.io

    Free Employee Time Clock App
    • ✓ Time and Attendance
    4.0
  4. TimeFiler

    Comprehensive, Flexible Time and Attendance
    • ✓ Time and Attendance
    4.0
  5. Timeneye

    Simple, intelligent time tracking SaaS service for productive teams
    • ✓ Time and Attendance
    4.0
  6. TimeTec TA

    • ✓ Time and Attendance
    4.0
  7. VeriClock

    Employee Time Tracking. For Anyone. From Anywhere.
    • ✓ Time and Attendance
    4.0
  8. Workforce Guardian

    BetterHR empowers you to manage people with confidence.
    • ✓ Time and Attendance
    4.0
  9. zistello

    The one-stop suite for tracking time, projects and managing business processes.
    • ✓ Time and Attendance
    4.0
  10. actiTIME

    Time Tracking & Scope Management Software
    • ✓ Time and Attendance
    3.9

↓ All Time and Attendance software

All Time and Attendance software

Time and Attendance software index
  1. Anuko Time Tracker

    Time Tracker
    • ✓ Time and Attendance
    3.9
  2. BrightHR

    Your HR management made easy
    • ✓ Time and Attendance
    3.9
  3. Calamari

    Leave management & attendance tracking solution
    • ✓ Time and Attendance
    3.9
  4. Deskera

    The all-in-one platform for small business growth
    • ✓ Time and Attendance
    3.9
  5. Emprova

    Performante tools voor een efficiënt personeelsbeheer
    • ✓ Time and Attendance
    3.9
  6. lenvica

    World-class HRMS
    • ✓ Time and Attendance
    3.9
  7. OfficeMA Timesheet

    Take Control
    • ✓ Time and Attendance
    3.9
  8. PurelyHR

    • ✓ Time and Attendance
    3.9
  9. Turbine

    Say hello to Turbine and goodbye to tedious paperwork.
    • ✓ Time and Attendance
    3.9
  10. uAttend

    Affordable Plans For Every Business
    • ✓ Time and Attendance
    3.9
  11. access

    Freedom to do more
    • ✓ Time and Attendance
    3.8
  12. BeeBole

    The easiest and most powerful time tracking system for companies.
    • ✓ Time and Attendance
    3.8
  13. ClockIt

    Get payroll done in 5 minutes.
    • ✓ Time and Attendance
    3.8
  14. Dovico

    Manage employee timesheets and project costs from anywhere.
    • ✓ Time and Attendance
    3.8
  15. TimesheetPortal by Anfold Software

    Simple software, smart solutions
    • ✓ Time and Attendance
    3.8
  16. Visual Time Sheet

    • ✓ Time and Attendance
    3.8
  17. Advance Systems

    Workforce Management Solutions
    • ✓ Time and Attendance
    3.7
  18. Atimo

    Met de urenmanagement software van Atimo kun je sturen op uren.
    • ✓ Time and Attendance
    3.7
  19. Bindle

    Bindle beats email and spreadsheets for tracking staff time off
    • ✓ Time and Attendance
    3.7
  20. MSCTIME

    Customizable Online Timesheet System
    • ✓ Time and Attendance
    3.7
  21. Ncheck

    A next generation multi-biometrics attendance system.
    • ✓ Time and Attendance
    3.7
  22. TIMEDOCK

    Swipe In, Anywhere
    • ✓ Time and Attendance
    3.7
  23. Toggl

    Work Smarter,Live Happier
    • ✓ Time and Attendance
    3.7
  24. 1time

    Hassle-free Project Time Tracking
    • ✓ Time and Attendance
    3.6
  25. Ento

    Leading the future of workforce management, where software drives real outcomes
    • ✓ Time and Attendance
    3.6
  26. Activ Absence

    Online Leave Planner – say goodbye to spreadsheets
    • ✓ Time and Attendance
    3.5
  27. Claimvantage

    Now part of the Majesco team
    • ✓ Time and Attendance
    3.5
  28. CommonOffice

    • ✓ Time and Attendance
    3.5
  29. Leave Monitor

    Award winning Staff Leave Planner
    • ✓ Time and Attendance
    3.5
  30. WFS Australia

    WFS Australia Workforce Management In The Cloud
    • ✓ Time and Attendance
    3.5
  31. WorkTime Professional

    WorkTime – employee monitoring software & service
    • ✓ Time and Attendance
    3.5
  32. basiconline

    Increase your productivity, collaboration and communications with our online applications.
    • ✓ Time and Attendance
    3.4
  33. FunctionFox

    Timesheet & Project Management Software
    • ✓ Time and Attendance
    3.4
  34. Leavemaster

    • ✓ Time and Attendance
    3.4
  35. TimeControl

    leading-edge enterprise project management and timesheet solutions
    • ✓ Time and Attendance
    3.4
  36. FORFORCE Redmine Client

    • ✓ Time and Attendance
    3.3
  37. Humanforce

    Get ready for the next shift.
    • ✓ Time and Attendance
    3.3
  38. MinuteDock

    Loveable time tracking software
    • ✓ Time and Attendance
    3.3
  39. Xpert-Timer

    Warum Sie von einer Projektzeiterfassung profitieren:
    • ✓ Time and Attendance
    3.3
  40. Ratescalc

    So what is Ratescalc?
    • ✓ Time and Attendance
    3.2
  41. ClockWise

    Online urenregistratie, projectmanagement en facturatie
    • ✓ Time and Attendance
    3.2
  42. Cronforce

    • ✓ Time and Attendance
    3.2
  43. Definitiv

    Built for people who employ people.
    • ✓ Time and Attendance
    3.2
  44. Emplotime

    The most affordable web-based time tracking system
    • ✓ Time and Attendance
    3.2
  45. HR Partner

    The Simple HR Solution
    • ✓ Time and Attendance
    3.2
  46. LCT Planner

    Your impartial software advisor
    • ✓ Time and Attendance
    3.2
  47. OfficeTime

    Time Tracking Software
    • ✓ Time and Attendance
    3.2
  48. Regular.li

    Simple Attendance & Timekeeping for Offices. Retail Outlets. Universities. Sales Teams.
    • ✓ Time and Attendance
    3.2
  49. the greenest office

    Introducing The greenest office
    • ✓ Time and Attendance
    3.2
  50. WebWork Time Tracker

    Time Tracker With Screenshots
    • ✓ Time and Attendance
    3.2

Time and Attendance & HRIS, HRMS and HCMS tools

HRIS, HRMS and HCMS and Time and Attendance software index
  1. breatheHR

    Software that puts people first.
    • ✓ Time and Attendance
    • ✓ HRIS, HRMS and HCMS
    4.0
  2. Employee Project Clock by Cybermatrix

    Leaders in time tracking and scheduling software.
    • ✓ Time and Attendance
    • ✓ HRIS, HRMS and HCMS
    4.0
  3. Jibble.io

    Free Employee Time Clock App
    • ✓ Time and Attendance
    • ✓ HRIS, HRMS and HCMS
    4.0
  4. TimeFiler

    Comprehensive, Flexible Time and Attendance
    • ✓ Time and Attendance
    • ✓ HRIS, HRMS and HCMS
    4.0
  5. Timeneye

    Simple, intelligent time tracking SaaS service for productive teams
    • ✓ Time and Attendance
    • ✓ HRIS, HRMS and HCMS
    4.0

← All HRIS, HRMS and HCMS software

Time and Attendance & Time and Attendance tools

Time and Attendance and Time and Attendance software index
  1. breatheHR

    Software that puts people first.
    • ✓ Time and Attendance
    • ✓ Time and Attendance
    4.0
  2. Employee Project Clock by Cybermatrix

    Leaders in time tracking and scheduling software.
    • ✓ Time and Attendance
    • ✓ Time and Attendance
    4.0
  3. Jibble.io

    Free Employee Time Clock App
    • ✓ Time and Attendance
    • ✓ Time and Attendance
    4.0
  4. TimeFiler

    Comprehensive, Flexible Time and Attendance
    • ✓ Time and Attendance
    • ✓ Time and Attendance
    4.0
  5. Timeneye

    Simple, intelligent time tracking SaaS service for productive teams
    • ✓ Time and Attendance
    • ✓ Time and Attendance
    4.0

← All Time and Attendance software

Time and Attendance articles

Benefits of Using Time and Attendance System for SMEs and SMBs
Employees are the most important and expensive resource in any business. It becomes very important to manage the employees of SMEs or SMBs properly and get the value of the money you pay to your employees. One way to do this is by establishing a time and attendance software in your organization and ensure your [...] The post Benefits of Using Time and Attendance System for SMEs and SMBs appeared first on HRMS | HR Software | Payroll Software | Best HR Solutions.