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Reference Checking and Verification software

A skilled and knowledgeable employee at a company is one of the most important assets that a business can have. Unfortunately, not everyone who applies for a vacant position possesses the necessary skill set to perform at an adequate level. By conducting reference checks, employers can make sure that they hire people who will be able to contribute effectively and appropriately for their position and objectives.

Reference checking ensures that employers are hiring competent employees, which in turn helps them successfully implement their plans and reach their strategic goals. References are also important for employees who are considering making a career change, particularly in terms of their job search.

By evaluating the skills, attributes, and competencies of applicants, employers can obtain a clear insight into who they should be hiring. By doing this, employers can identify candidates who may not necessarily possess the necessary skills or attributes for their position but could more than likely thrive in their company’s culture. This way, they can always spot candidates who will provide long-term value to them and their business.

Choosing the right reference checking software can make or break your hiring process. Hiring the right candidate will help grow and strengthen your company and team, but it can be difficult to find qualified candidates in some cases. It’s also becoming increasingly difficult to find qualified employees who are available for hire, which is why it’s critical that you don’t waste any time or effort on a bad choice when looking for an applicant.

What is reference check software? §

Reference checking software is an HR software tool that records the references of the applicants you are interviewing, all in one place. It records references including any past employers, school references, and background information to validate the information that applicants submit themselves. It ensures that all your applicant’s provided information is in fact true and accurate. It also allows you to retrieve this information easily when you need it.

Reference check software offers employers a solution to the ever-growing challenge of hiring people who aren’t qualified for their future roles. By using this software, employers can easily and effectively manage their hiring and recruiting processes and make sure they avoid making bad hires.

Reference check software solutions can be standalone solutions or integrate with other HR software. By using reference check software, employers can get the answers they need about candidates more efficiently and accurately.

Here are some examples of ways that you can use reference check software to make your hiring process more effective:

In short, online reference checking software enables recruiters and hiring managers to efficiently manage the process of requesting and collecting references from candidates. It minimizes administrative time and effort while increasing the chance of hiring the right candidate.

What is the purpose of reference check tools? §

The main purpose of reference checking is to validate references that applicants submit themselves. With the rising number of fraud cases that happen every year, it becomes necessary to ensure that applicants aren’t lying about their educational history or past job experiences.

Hiring the wrong person will hurt your business in the long run. It will then be very difficult to find qualified candidates to replace that employee, which is why it’s important that you do your research when choosing this software. By making sure it’s the right tool for your company’s needs, you can guarantee that you’re hiring the right person with the necessary experience for your company.

Top features of reference checking software §

Given the small window of time that applicants have to make a positive impression on you, it is very important that you provide them with a convenient and secure way to submit their information quickly and easily. The following are some of the top features of reference checking tools.

Reference request automation §

Automation is a feature that is included in most reference checking tools today, and for good reason. It allows you to create a script of your own to prompt applicants with relevant questions based on their answers or previous responses. This makes the whole process much easier since you don’t have to waste time asking questions that aren’t important or relevant anymore.

Survey builder §

Another feature that allows you to save time and effort is the survey builder. It allows you to create questions and answers to use as reference check questions. The questions will be based on your criteria like the job title, required skills and experience, as well as interview type such as phone or in person. This makes it easier for you to choose which questions are relevant for each employee and what kind of information you want applicants to disclose during the process.

Reminders and completion alerts §

Reminders and completion alerts are a great feature for anyone who is trying to improve the quality of their hiring process. It will automatically send you an alert when it’s been a long time since the applicant has provided you with information, making it easy for you to know when they’re done with the process. This will allow you to move the candidate along faster and focus your attention on other applicants that are progressing through the process as well.

This feature will also send reminders to candidates, reminding them to submit references. It can also send reminders to yourself or your staff members when it appears that they failed to submit the information that was needed. This makes it easier for you and your staff to follow up on candidates who might be falling behind on their progress. They’re more likely to get the job done if they know you and your team will keep an eye on them.

Reports §

When you use reference checking software, it will provide you with a lot of useful information. You can use it to easily compare candidates based on their responses and see which ones stand out. For example, you can run reports to see which applicants have all their references in compliance and which ones don’t.

You can then choose applicants who have all their references in order and compare them to others to see who has the higher probability of getting the job based on their experience and education.

Bulk reference request §

This feature allows you to send requests to multiple respondents for a single candidate. This ensures that you will have sufficient information about an applicant and saves you time and effort since you won’t have to send the request again if someone fails to respond.

Import and export §

This feature allows you to export your data into a CSV file which can then be imported into other software or programs. This will also allow you to convert the data into a format that’s easy to read and share with other people.

Mobile-friendly user interface §

Since more and more people are using their mobile phones to go on job interviews, it is important that your reference checking tool has a mobile-friendly user interface so your employees can have access to all the information they need from wherever they are.

Who can use reference checking software? §

Reference checking tools can be used by recruiters and hiring managers. These people play a critical role in the entire hiring process, and they need to ensure that they hire the right person for their business.

By using reference checking software, you gain a central location for storing references. This saves you time and effort in sorting through piles of paper in your office. You will also be able to store the entire applicant history with all the information organized in one place, giving employees from different departments easier access when they need it.

What are the benefits of reference validation software? §

The basic function of reference checking software is to provide you with the information that you need about applicants. The information you need will vary depending on what position you’re filling or how your company has organized its hiring processes.

The key benefits of reference checking software are:

Things to consider when choosing a reference check solution §

All hiring managers are different. Some are willing to spend thousands of dollars on recruiting software, while others are satisfied with free products. When choosing a reference checking solution, there are several factors you need to consider, including:

Choosing your company's Reference Checking and Verification software is a complex process. To help HR departments compare and benchmark all Reference Checking and Verification software, we have selected a list of 16 companies providing SaaS tools for HR.

We made a list of all Reference Checking and Verification software and the best Reference Checking and Verification tools in 2021.

Reference Checking and Verification software is often combined with other HR functionalities. If your company is in need of complementary HR features, make sure to take a look at those frequent combinations:

Frequent questions about Reference Checking and Verification

What is a reference check?

A reference check is a way for employers to verify information about job applicants. They will ask the applicant to provide them with contact information for past employers, and then they will contact those people to learn more about the applicant’s work history and experience. Before hiring a new employee, most companies will conduct a reference check on them to ensure that they’re qualified and have the skills needed to do the job effectively.

How do you automate reference checks?

Automated reference checks are done online instead of in the traditional way. They use software to collect information about past employers and display it in a human-readable format. One of the key benefits of automated reference checking is that employers can review the facts in one location without having to sift through piles of paper or email accounts.
As you can see, with this software, collecting and storing information about applicants in one location is easy. This makes it easier for you and your employees to find what you need quickly.

What is an online reference check?

An online reference check is a type of reference checking that uses automated and online services to collect information about job applicants. This is significantly different from how employers used to do reference checks, which involved calling or visiting each applicant’s past employers and collecting hard copies of their information. Employers today prefer to use online reference checking so that they can quickly access this information.

What happens during a reference check?

During a reference check, employers will ask the applicant to provide them with contact information for past employers. This can be done in several ways. It can be done via email, in writing, or in person. Employers usually prefer to do reference checks online instead of in the traditional way because it’s much more efficient and time-saving.

What are some tips for conducting reference checks?

There are several tips and tricks that employers should follow when conducting reference checks. These include:

  • Do your research to learn as much as possible about the applicant. This includes reviewing their resumes, checking online for any relevant information (such as LinkedIn profiles), and watching their interviews.
  • Try to speak with the applicant’s current coworkers and supervisors to get a better idea of what kind of employee they are. You can also ask past employers if they’ll be willing to provide you with references for this person.
  • Think about the different ways you can ask the candidate for their references before your final decision. This will allow you to choose the best approach and make sure that you’re asking all the right questions.
  • Make sure that the applicant understands that you’re conducting a reference check; otherwise, they might think that it’s a trick and refuse to provide you with their information.

Is reference check legal?

Reference checks are legal for companies to perform, provided that they’re done correctly.

What is a reference check report?

A reference check report is a document that employers use to store information about job applicant’s past employers. This can be a paper-based report, electronic report, or any other type of format. Reference check reports usually contain basic information such as the candidate’s previous job title and responsibilities, work hours, and salary details.

Best Reference Checking and Verification software in 2021

Best Reference Checking and Verification software
  1. LogoSoft

    Business driven software solutions to recruit, manage and protect your workforce.
    • ✓ Reference Checking and Verification
    4.0
  2. Zinc Work

    Automated reference and background checking
    • ✓ Reference Checking and Verification
    4.0
  3. Referoo

    The reference checking company.
    • ✓ Reference Checking and Verification
    3.9
  4. Trustid

    Fast and reliable checking of identity documents
    • ✓ Reference Checking and Verification
    3.9
  5. Veriphy

    Veriphy - Intelligent Compliance for Professionals since 2007
    • ✓ Reference Checking and Verification
    3.9
  6. CheckMate

    Candidate reference checking and background screening made easy 👌🏻
    • ✓ Reference Checking and Verification
    3.8
  7. Neotas

    Beyond the records. There is a lot more to discover.
    • ✓ Reference Checking and Verification
    3.8
  8. Dossy

    Increase your hire power.
    • ✓ Reference Checking and Verification
    3.7
  9. Icheck

    On a mission to help hiring be simpler, data-driven and more efficient.
    • ✓ Reference Checking and Verification
    3.7
  10. RefApp

    A digital tool for automated, secure and unbiased reference checking
    • ✓ Reference Checking and Verification
    3.7

↓ All Reference Checking and Verification software

All Reference Checking and Verification software

Reference Checking and Verification software index
  1. Robin

    • ✓ Reference Checking and Verification
    3.7
  2. Xref

    Before you hire, check with Xref.
    • ✓ Reference Checking and Verification
    3.6
  3. The Referencing Agency

    • ✓ Reference Checking and Verification
    3.4
  4. CV Check Ltd

    Multiple checks, one platform. The smartest way to verify information.
    • ✓ Reference Checking and Verification
    3.2
  5. Credenxia

    Helping people and businesses work smarter, better, faster.
    • ✓ Reference Checking and Verification
    3.2
  6. RightCheck

    Conduct easy, compliant Right to Work & ID verification checks in seconds
    • ✓ Reference Checking and Verification
    3.2

Reference Checking and Verification & Recruitment and Talent Acquisition tools

Recruitment and Talent Acquisition and Reference Checking and Verification software index
  1. LogoSoft

    Business driven software solutions to recruit, manage and protect your workforce.
    • ✓ Reference Checking and Verification
    • ✓ Recruitment and Talent Acquisition
    4.0
  2. Zinc Work

    Automated reference and background checking
    • ✓ Reference Checking and Verification
    • ✓ Recruitment and Talent Acquisition
    4.0
  3. Referoo

    The reference checking company.
    • ✓ Reference Checking and Verification
    • ✓ Recruitment and Talent Acquisition
    3.9
  4. Trustid

    Fast and reliable checking of identity documents
    • ✓ Reference Checking and Verification
    • ✓ Recruitment and Talent Acquisition
    3.9
  5. Veriphy

    Veriphy - Intelligent Compliance for Professionals since 2007
    • ✓ Reference Checking and Verification
    • ✓ Recruitment and Talent Acquisition
    3.9

← All Recruitment and Talent Acquisition software

Reference Checking and Verification & Reference Checking and Verification tools

Reference Checking and Verification and Reference Checking and Verification software index
  1. LogoSoft

    Business driven software solutions to recruit, manage and protect your workforce.
    • ✓ Reference Checking and Verification
    • ✓ Reference Checking and Verification
    4.0
  2. Zinc Work

    Automated reference and background checking
    • ✓ Reference Checking and Verification
    • ✓ Reference Checking and Verification
    4.0
  3. Referoo

    The reference checking company.
    • ✓ Reference Checking and Verification
    • ✓ Reference Checking and Verification
    3.9
  4. Trustid

    Fast and reliable checking of identity documents
    • ✓ Reference Checking and Verification
    • ✓ Reference Checking and Verification
    3.9
  5. Veriphy

    Veriphy - Intelligent Compliance for Professionals since 2007
    • ✓ Reference Checking and Verification
    • ✓ Reference Checking and Verification
    3.9

← All Reference Checking and Verification software