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Onboarding and induction software

Increasing an employee’s wellbeing and happiness is paramount for any business, yet onboarding is often given little importance. A new employee joining a company is entering into a conscious contract with the company, which starts on day one. The employer needs to provide the new addition with all of the necessary tools and support to make sure they are as productive as possible from day one. Increased productivity means increased production, which means higher income for the employer and benefits such as name recognition for those who experience increased happiness.

Employee onboarding is the process used to ease the transition of new employees into the company’s culture. Employees are given an orientation about the company, provided with log-in information for their computer, and shown the physical layout of their workplace.

To seamlessly execute employee onboarding companies use onboarding software solutions. Onboarding software can be found in small-scale companies, as well as large enterprises. It’s primarily used to expedite the onboarding process for new employees by eliminating paperwork and consolidating it into one unified system.

What is onboarding software? §

Employee onboarding software is used to integrate new employees with their company by automating the onboarding process. It helps the transitioning employee learn how to navigate new systems, document their start date, and communicate with one another. Onboarding software can be placed on any computer (Mac, Windows) which allows the employee to access it from anywhere.

The first thing to understand is that HR onboarding software is not the same as the software used to streamline payroll, benefits, or time tracking. Onboarding tools provide companies with a single platform that takes care of every aspect of the onboarding process. The platform includes tools that make it easy for managers and new hires to follow along and communicate with each other. It makes sure all of the necessary information is available to the new hire faster than ever before.

It’s designed specifically to ease the transition of new employees into their work environment by simplifying the administrative work necessary for the hiring manager. Employee onboarding platform is typically used to register new hires, obtain employee I.D. cards, access company information, move into the building, and assign an office space.

Who uses employee onboarding tools? §

HR onboarding software is used by companies of all shapes and sizes. From small startups to large government agencies, businesses use employee onboarding tools because it streamlines the hiring process while simplifying the administrative work necessary for the hiring manager.

The most common types of businesses that use employee onboarding software are healthcare, banking & financial industries, insurance, travel & hospitality industry. These are primarily service-based industries that want to ease their employees into their roles as quickly as possible.

How do the HR onboarding systems make onboarding easier? §

New hire onboarding software is designed to facilitate new employees’ transitions into their jobs. They are designed with the idea that new hires are less likely to get frustrated by the different methods of communication used in the workplace. They also ensure that employees have all of the necessary information regarding their role in order to be productive.

Onboarding solutions help new hires in multiple ways. It provides the employee with a central location for all of their information and documents. It can even be used to provide employees with tips and tricks in order to improve their workflows and in turn, increase productivity.

One of the most important aspects of onboarding software is communication between the hiring manager and new hire. The software allows the hiring manager to place tasks or announcements into an onboarding schedule that will be automatically sent to the employee’s inbox at different phases of the onboarding process.

What are some benefits of employee onboarding solutions? §

Onboarding software saves time by eliminating paperwork, facilitating communication between new hires and employers, reducing errors in paperwork submission, and eliminating mistakes when establishing company policies.

HR onboarding solutions help new hires learn how to navigate new systems, document their start date, and communicate with one another. It also helps the hiring manager to prepare for the incoming staff by providing them with all of the necessary information regarding their role in order to be productive.

The following are some notable benefits of having onboarding process software in place.

Paperless systems §

Onboarding software eliminates paperwork and reduces the chance of mistakes, which is a great improvement for paper-based systems. One of the biggest benefits is that you can view and manage all onboarding documents and documents related to new hires from a single location.

Better employee retention §

Employee onboarding software helps to increase employee retention. This is because it helps ease the transition of new hires by helping them to get comfortable with their new work environment and its procedures.

Reduced errors §

Employee onboarding software greatly reduces errors that can happen during the onboarding process. This is because it streamlines this process by centralizing all of the necessary information about the new hire for both manager and new hire to use.

More efficient workflows §

One of the most important benefits is increased productivity for both the employee and employer. Through well-planned employee onboarding software, employees can be more productive since it can help them make better decisions and take advantage of what they learned during their onboarding process.

Saving time §

Online onboarding software has made it easier to streamline onboarding processes. It also helps save time by automating some of the back-and-forth processes that used to take place between new hires and hiring managers.

Visibility §

HR onboarding solutions can help employees know how to navigate new systems, communicate with one another, and ensure they make the best use of company resources from day one.

Stay compliant §

Many onboarding software tools help new hires learn how to navigate new systems, communicate with one another, and ensure they make the best use of company resources from day one. It’s important to adhere to all compliance requirements and having a software solution that can help you monitor and track your progress is an added bonus.

Well-structured onboarding process §

This onboarding software is primarily used to expedite the onboarding process for new employees by eliminating paperwork and consolidating it into one unified system. This makes it easy for you to keep new hires on track with your company’s established onboarding process.

Track employee progress §

HR onboarding solutions can help managers and new hires track their progress and stay compliant with company policies. They can also save time by automating some of the back-and-forth processes that used to take place between new hires and hiring managers.

Managers can also use it to schedule tasks, announcements, and reminders for them to be sent to new hires’ inboxes at different phases of the onboarding process. It takes away the hassle of scheduling tasks, sending emails, or reminders from multiple locations across the organization.

Integration with other HR systems §

Many of these solutions have the ability to integrate with existing HR systems. Being able to sync all of your onboarding information across different platforms is a huge benefit.

This is an important aspect if you want to streamline your processes and make it as easy as possible for new hires to get up-to-speed as fast as possible. Employee onboarding software can be used in multiple ways by adding different modules and adding the functionality needed by the hiring manager or organization.

Top features of best onboarding software §

Onboarding software can help companies streamline their onboarding processes by centralizing all of the necessary information about the new hire for both manager and new hire to use.

Some of the most important features to look out for in a good HR onboarding solution include an easy-to-use interface, user-friendly screen layouts, compliance management, and customer service.

Easy-to-use interface §

The onboarding software should be easy to use for all employees regardless of their level of experience with other HR systems or technology. This means it should have clear screen layouts, have easy-to-read text, and be user-friendly so that even inexperienced employees can use it easily.

Self-service portals §

Self-service portals are an easy way to give new hires their own space to learn about the company, familiarize themselves with the onboarding process, and ask questions. This is a great way for employees to get their bearings in the organization and help facilitate communication between new hires and hiring managers.

User groups §

HR onboarding solutions can help you create user groups by default or on-demand. This is helpful if you want different sets of employees to receive different employee onboarding documents.

Forms management §

Employee onboarding software can help companies manage forms and documents related to new hires and onboarding processes. This is helpful if the company wants to automate some of the processes of updating employee information, sending reminders, etc. This is also useful if you want to streamline the document management process by eliminating paperwork altogether.

Reporting §

Reporting is one of the most important features in HR onboarding solutions since it helps managers track progress and compliance with company policies. This feature provides managers with useful information to further enhance the onboarding process.

Integrations §

Integrations are helpful if you want to sync employee information, files, or other important data between different HR systems. This is useful if the organization wants to automate some of its processes and eliminate redundant work.

Compliance management §

Compliance management is another important feature in HR onboarding solutions since it helps companies ensure they adhere to all compliance requirements.

Electronic signatures §

Electronic signatures are long-lived and widely used for various purposes. These can also be used in combination with document management to make it easier for employees and managers to approve and sign documents electronically.

Things to consider when choosing the best employee onboarding software §

Onboarding software should help companies improve their onboarding processes. It should be easy to use, versatile and scalable and enable employees and managers to complete the various tasks they need to complete in a timely manner.

When choosing the ideal HR onboarding software for your company, you’ll need to consider a few important things.

Cost §

The cost of onboarding solutions may vary depending on the provider you choose. Most solutions include different types of modules and capabilities, which means their cost will vary depending on what features they offer. So you should make sure to do a detailed comparison to find the best deal for your needs before making a final decision.

User experience §

The onboarding software should have an intuitive, user-friendly interface. This will make it easier for you to find the information you need and thus save time. It’s also important for this software to be easy to use, especially if the new hires are inexperienced with other technology or HR systems.

You can easily help new hires familiarize themselves with your company and all of its policies by providing a self-service portal where they can ask questions and access information about the onboarding process in one convenient location.

Mobile-friendly user-interface §

Mobile technology is becoming increasingly prevalent. Most companies are using smartphones and/or tablets to access information, so it’s important that the HR onboarding software be compatible with mobile platforms like iOS or Android.

Ease of integration §

If your company uses other HR systems, you may need to integrate these two platforms together to streamline all of your processes. Employees will also likely need access to other tools like social media, payroll, etc. You should consider whether or not your onboarding software can be integrated with others and if it has the features you need.

Some of the HR software solutions that are commonly integrated with onboarding software solutions include employee engagement software, HRIS, and learning management systems.

Customer support §

Employee onboarding solutions should have support services available to help you find the most suitable solution for your needs. They should also have a good support staff that can answer technical questions and address customer feedback. This is an important aspect that most companies overlook when choosing HR software, but it’s vital to the success of their onboarding processes.

Time to install, implement, and go live §

Some onboarding solutions can be installed in under an hour, while others can take more time. High-end solutions may even need additional training for IT staff. It’s helpful if the company has clear guidelines about how long it will take for you to go live with their solution. This way, the company can plan accordingly and ensure that all new hires receive their onboarding materials without any hiccups or technical issues.

Customizability §

Not all companies need or want the same features in their onboarding solutions. This is why it’s important to make sure the HR software has all of the advanced functionality that different companies require and that it’s fully customizable. This will allow company managers and employees to customize their tasks and documents based on their needs and preferences.

Scalability §

The onboarding software should be scalable if the company is growing or wants to launch a new department. The software should support the company’s expansion and automatically adapt to any new needs and processes.

Choosing your company's Onboarding and induction software is a complex process. To help HR departments compare and benchmark all Onboarding and induction software, we have selected a list of 22 companies providing SaaS tools for HR.

We made a list of all Onboarding and induction software and the best Onboarding and induction tools in 2021.

Onboarding and induction software is often combined with other HR functionalities. If your company is in need of complementary HR features, make sure to take a look at those frequent combinations:

Frequent questions about Onboarding and induction

What is HR onboarding software?

HR onboarding software is an application that provides a set of features and applications integrated to streamline and automate the onboarding process for new hires.

Who uses HR onboarding software?

A lot of companies are using HR onboarding software to improve their new hire on-boarding processes. These companies include large enterprises, Fortune 500 companies, and SMBs of all sizes.

What is an onboarding platform?

An onboarding platform is a specific type of HR software that is designed to provide a comprehensive solution to help companies automate their HR onboarding processes.

What is the onboarding process for a new employee?

There are a lot of different ways a company can onboard new employees. Some companies have a specific process that is tailored for their processes and needs.

What are onboarding tools?

Onboarding tools are applications and programs that help automate onboarding processes. These can range from simple online checklists to powerful platforms that help you manage the entire new hire onboarding process.

What's the difference between onboarding and orientation?

Orientation is a type of employee training program. Onboarding is the process by which new employees are introduced to an organization.

What's the difference between onboarding and training?

Onboarding is where the employee learns about the work environment, policies, policies, rules, and regulations of their employer. Training is when new employees are formally introduced to their organization’s processes, processes, and procedures. Orientation is usually held before training begins.

What does an onboarding checklist do?

Onboarding checklists help make sure your new hires have all of the most important information needed to complete their onboarding process.

Best Onboarding and induction software in 2021

Best Onboarding and induction software
  1. Digidesk

    Infection Free Onboarding Solutions
    • ✓ Onboarding and induction
    4.0
  2. Senza Carta Pty Ltd

    Digital Tools for Business & HR Management
    • ✓ Onboarding and induction
    4.0
  3. Talmundo

    Revolutionize onboarding_
    • ✓ Onboarding and induction
    4.0
  4. Userlane

    Master any software instantly. We're hiring!
    • ✓ Onboarding and induction
    4.0
  5. Avature

    Making Strategic HR possible for 650+ of the world's leading brands.
    • ✓ Onboarding and induction
    3.9
  6. Entrili

    entrili : the personal click!
    • ✓ Onboarding and induction
    3.9
  7. Onboard

    Finding your kind of people
    • ✓ Onboarding and induction
    3.9
  8. Sirenum

    Sirenum helps you better manage shift workers
    • ✓ Onboarding and induction
    3.9
  9. Appical

    Turning Talent into Heroes - Ultimate Onboarding Platform
    • ✓ Onboarding and induction
    3.8
  10. ChiefOnboarding

    Pre-boarding
    • ✓ Onboarding and induction
    3.8

↓ All Onboarding and induction software

All Onboarding and induction software

Onboarding and induction software index
  1. OnlineInduction

    Online Induction Software
    • ✓ Onboarding and induction
    3.8
  2. Simon

    Who is Simon?
    • ✓ Onboarding and induction
    3.7
  3. Onboard Express

    The most advanced paperless new employee onboarding technology
    • ✓ Onboarding and induction
    3.7
  4. Eli Onboarding

    Very engaging onboarding
    • ✓ Onboarding and induction
    3.6
  5. Flare

    Level up your workplace operations with Flare
    • ✓ Onboarding and induction
    3.6
  6. WebOnboarding

    Employee onboarding software
    • ✓ Onboarding and induction
    3.6
  7. Rapid Induct

    Award Winning Workplace Health And Safety Software Provider
    • ✓ Onboarding and induction
    3.4
  8. Workmetrics

    Software for building a better Workplace and Workforce
    • ✓ Onboarding and induction
    3.4
  9. PeopleGoal

    Empower, Engage and Develop your teams as you scale.
    • ✓ Onboarding and induction
    3.3
  10. Enboarder

    The world's first and only Experience-Driven Onboarding Platform
    • ✓ Onboarding and induction
    3.2
  11. hronboard

    Build amazing employee journeys, from hello to go.
    • ✓ Onboarding and induction
    3.2
  12. Onboarded

    Onboarding Solution for Recruitment and Labour Hire Companies
    • ✓ Onboarding and induction
    3.2

Onboarding and induction & Recruitment and Talent Acquisition tools

Recruitment and Talent Acquisition and Onboarding and induction software index
  1. Digidesk

    Infection Free Onboarding Solutions
    • ✓ Onboarding and induction
    • ✓ Recruitment and Talent Acquisition
    4.0
  2. Senza Carta Pty Ltd

    Digital Tools for Business & HR Management
    • ✓ Onboarding and induction
    • ✓ Recruitment and Talent Acquisition
    4.0
  3. Talmundo

    Revolutionize onboarding_
    • ✓ Onboarding and induction
    • ✓ Recruitment and Talent Acquisition
    4.0
  4. Userlane

    Master any software instantly. We're hiring!
    • ✓ Onboarding and induction
    • ✓ Recruitment and Talent Acquisition
    4.0
  5. Avature

    Making Strategic HR possible for 650+ of the world's leading brands.
    • ✓ Onboarding and induction
    • ✓ Recruitment and Talent Acquisition
    3.9

← All Recruitment and Talent Acquisition software

Onboarding and induction & Onboarding and induction tools

Onboarding and induction and Onboarding and induction software index
  1. Digidesk

    Infection Free Onboarding Solutions
    • ✓ Onboarding and induction
    • ✓ Onboarding and induction
    4.0
  2. Senza Carta Pty Ltd

    Digital Tools for Business & HR Management
    • ✓ Onboarding and induction
    • ✓ Onboarding and induction
    4.0
  3. Talmundo

    Revolutionize onboarding_
    • ✓ Onboarding and induction
    • ✓ Onboarding and induction
    4.0
  4. Userlane

    Master any software instantly. We're hiring!
    • ✓ Onboarding and induction
    • ✓ Onboarding and induction
    4.0
  5. Avature

    Making Strategic HR possible for 650+ of the world's leading brands.
    • ✓ Onboarding and induction
    • ✓ Onboarding and induction
    3.9

← All Onboarding and induction software