Training and development are a fundamental part of employee success. Of course, in-house seminars and skill training are beneficial. But ever since work from home became the new norm, online learning systems have become more prevalent.
Allowing employees to learn and improve their skillset is a great way to retain them longer. A tool called a learning management system, or simply LMS, is used for this very purpose.
Eighty-three percent of organizations currently use a learning management system. An LMS is a great tool to empower employees by giving them the ability to develop their skills. Doing so can ultimately fasten the company’s growth rate, success, and revenue generation.
A learning management system, famously known as an LMS, is a software application that offers the framework for handling all aspects of the employee learning process. Of course, an LMS can be used in non-work settings, such as in academics. However, the majority of LMS systems are built to meet the learning needs of employees.
An LMS is also known by other names, including learning experience platform (LXP) and learning activity management system.
The LMS market is estimated to grow to $25.7 billion by 2025. It’s a valuable tool that the human resources department can use to assign e-learning courses and monitor how employees complete them.
Since it’s easier to offer training online, more and more companies opt for training management systems. In fact, the e-learning market is exponentially growing, that it has seen a growth of 900 percent since the start of this century.
LMS learning management systems are the next logical step or, simply, the next evolutionary phase of employee learning. Not surprisingly, the concept of learning management systems emerged from e-learning.
A learning management system is built to make things easier for HR professionals or anyone responsible for handling employee training and development. It’s useful to identify and assess organizational and individual learning needs, track progress, and collect relevant data to augment the learning process.
In short, an LMS can help companies to administer, document, track, report, and automate the delivery of employee training programs or other educational content. With the help of reporting and analytics features, it’s also valuable for identifying learning needs and gaps.
A learning content management system or LCMS is often confused with an LMS. In effect, an LCMS is a software application used to author and manage learning materials. Although both LCMS and LMS complement each other, they aren’t the same thing.
Regardless of the industry, companies around the globe are opting for LMS management systems to upskill their employees. The best part – most learning management software applications can handle the diverse needs of various businesses.
Here is a non-exclusive list of organizations and companies that can benefit from an LMS management system:
Of course, a learning management system can be used in most instances involving learning. An LMS can empower all kinds of learning activities. That’s one reason why an LMS platform is an invaluable tool for businesses.
To make things clear, here are some of the use cases of an LMS education system:
Until a few years ago, the term “training” made us think about a day-long workshop or a conference in which a trainer gives a long and not so interactive lecture. Thanks to virtual learning mostly, this definition of training has been redefined. And, there’s no more a need to fly in trainers from different parts of the world.
With the help of an LMS, companies can connect learners and trainers in both recorded and real-time sessions. Interestingly, both the learners and trainers don’t have to be in the same room, let alone the same continent. This is one of the most significant advantages of using an LMS training platform.
Another benefit of using an LMS learning system is that learners (or employees) can access and complete course content whenever and wherever they feel comfortable. They may have a specific deadline to complete a course, but the pace of completion and the time of doing it is their choice.
The following are some other benefits of using a learning management system.
Learning management system software makes it possible to train employees without the need to think about geographical limitations. This is especially useful if a business branches out to different countries or continents.
A cloud-based LMS ensures every employee can access learning materials from any part of the world. With many organizations going fully remote, remote learning becomes even more crucial. There are a significant amount of time and cost savings associated with remote learning compared to attending conferences.
If you’re relying on printed notes or learning content in the form of booklets, updating content is out of the question. You will have to reprint the entire curriculum, which is a horrifying task. With online learning management systems, updating content is seamless.
You no longer have to wait until the printed notes get over to circulate new and updated content. All you have to do is edit the content, add or remove details to your liking and hit publish. In a matter of milliseconds, employees will have access to the latest edition.
Most organizations have strict policies that demand employees to be aware of data security, workplace etiquette, and more. Many of the courses that are made available to employees, regardless of their team, will be materials that will help them nurture a safe work environment.
In such cases, a rigid deadline won’t be realistic. Employees will have to invest their time in completing such courses after their primary commitments. The flexibility of LMS systems makes it possible for employees to learn when they have the time and mental space. This self-paced learning capability will allow employees to learn at their convenience, which would positively affect the completion rates of those courses.
Equality is integral at a workplace. There must be fair play in everything done within the company, including how employees are given access to educational opportunities. This can be done with the help of an e-learning management system.
If you rely on the traditional way of educating employees, there are chances that you end up giving different information or instructions to people of different teams. To eliminate such inconsistencies, it’s better to have a system that delivers the same information to all employees; in other words, an LMS.
Most employees are eager to learn and develop their skillset. They view career development as necessary as their payroll. A corporate LMS system is a great way to satisfy this need. By introducing online training on subjects that employees are more likely to engage and enjoy, they’re more likely to stay at the company.
An employee who upskills continuously is a valuable asset to an organization. When their competency levels increase, the company’s levels also increase. An LMS can act as an online library of interesting educational courses that employees will cherish.
Monitoring the result of any initiative is crucial. It lets stakeholders know that their very initiative is working. Fortunately, LMS software applications come with in-built features to track the progress of each employee’s learning journey.
This might be a Herculean task if you rely on traditional methods of employee learning. The top LMS platforms offer information regarding user engagement, course completion rate, time taken, and more. This information can be used to modify courses to perfection and understand what works and what doesn’t.
Employees who continually update their skills are more likely to find more efficient ways to do their work. This is good news for businesses as increasing efficiency is one way they can excel. In the era of offline training, hosting frequent programs wouldn’t be realistic as employees have different schedules, and it’s costly to fly in trainers.
With an LMS, learning can be a part of an employee’s daily routine. They can do it to take their minds off from work or use their mobile devices to access the content while taking their morning sip of coffee. In short, an LMS ensures that training is a continuous process and not a one-day event.
Here are some more advantages of using an LMS:
There are different types of learning management systems based on differing requirements. As expected, they have many standard features and are specifically designed to offer training. But, their additional features might vary depending on the industry they cater to.
In short, learning management systems can be differentiated based on their deployment model and the industry they cater to.
Educational LMSs are learning management systems for schools and other educational institutions. They might include options to conduct tests and publish scores. Unlike corporate LMSs, educational learning management systems might not offer frequent software updates.
Corporate or enterprise LMS is used to train employees, customers, and partners. Some corporate learning management systems offer white labeling, which is helpful for companies to brand the solution.
An open-source LMS is hosted locally. It requires a dedicated on-premise team to maintain the system. There are no licensing costs associated with such systems as they’re open-source. However, integration and maintenance might be costly. Additionally, you’ll need to update the system manually.
The majority of LMS platforms are part of the software as a service (SaaS) LMS category. They are offered by software vendors and, in some cases, follow a subscription model. There will be different pricing packages based on the number of features. They’re easily scalable and cost-effective.
Additionally, LMS systems can be differentiated as self-hosted and cloud-based LMS.
If you rely on a traditional offline learning approach, the transition to an e-learning system might seem appalling. Truth be told, migrating to an LMS is worth the hassle and will help you save cost and time.
Simply put, an LMS enables companies to deliver training programs and educational content to employees. This includes anything from real-time sessions to online courses.
More precisely, an LMS helps organizations to:
Most features of an LMS will revolve around these functions. The following are some of the common features of the best LMS systems.
Artificial intelligence (AI) has dominated almost every industry. The same is true for human resources. AI-powered features make it possible to automate several monotonous tasks, thereby allowing HR professionals to concentrate more on recruitment and talent management.
Artificial intelligence can also personalize the learning experience for each learner, positively affecting the completion rates. Likewise, AI is employed to suggest courses based on an employee’s past learning experience and job role.
Creating and managing course content is something trainers, administrators, or HR professionals have to do to ensure a smooth learning experience. This process consists of several monotonous tasks and, in most cases, is time consuming.
An LMS can automate several course management tasks, making it easier to create, manage, categorize, and publish course content. It also makes it easier to bulk enroll users, send notifications, create learning paths, and generate learning reports.
Humans are addicted to instant gratification. That’s one of the reasons why gamifying anything, be it learning, exercising, or working, increases engagement. This nature of humans can be exploited by opting for an online LMS that lets you create a learning experience involving gamification.
Giving points for each lesson completed, offering badges for consistency, and awarding collectibles for completing specific learning paths are some ways to gamify online learning.
Just like how humans are addicted to gamification, they’re interested in consuming bite-sized information. This learning method is called microlearning and involves easily digestible nuggets of information that doesn’t overwhelm the learners.
With attention span levels dropping like never before, microlearning encourages learners to learn things at their own pace and at the point of need. In other words, it’s a learning method of offering hyper-relevant information offered at the right moment.
Ever since the screen size of smartphones surpassed four inches, they’ve increasingly become an integral part of human life and interaction. The majority of top LMS vendors understand this necessity and offer mobile learning features.
As the name suggests, mobile learning enables employees to access training content from mobile devices. This feature is also a great way to promote bring your own device (BYOD) initiative and reduce the carbon footprint of companies.
Accessibility via smartphones also means that employees can complete courses in the comfort of their own homes. Learning modules can be accessed from anywhere, anytime, irrespective of the device.
Numbers are crucial to determine whether the learning initiatives are working. Since numbers never lie, it’s vital to have the ability to track the impact of learning programs with the help of reports.
In this context, it’s called learning analytics and allows companies to create customized reports regarding how engaged employees are with the learning process. It’s also helpful to assess each team’s progress with specific learning programs.
Other features of a learning management system include:
The HR software market is crowded with a high number of vendors. Navigating through thousands of options can be overwhelming. It’s easy to get lost in this ocean of excess options and information without making the right decision.
To make things easier, here are some things you should consider when looking for a learning management system:
Additionally, the implementation timeframe of LMS is an essential factor to consider. The system must be scalable and reliable as well. Depending on your requirements, the software should offer offline content accessibility.
Like in the case of any software purchase, buying an LMS is a costly decision. As a result, you must make the right decision so that your software budget doesn’t get hurt. Here are some tips for choosing the best learning management system:
Choosing your company's Learning and Management Systems software is a complex process. To help HR departments compare and benchmark all Learning and Management Systems software, we have selected a list of 53 companies providing SaaS tools for HR.
We made a list of all Learning and Management Systems software and the best Learning and Management Systems tools in 2021.
Learning and Management Systems software is often combined with other HR functionalities. If your company is in need of complementary HR features, make sure to take a look at those frequent combinations:
An LMS is used to plan, create, and assess employee training processes. Simply put, it’s a software application used in e-learning by administrators, human resources professionals, or trainers to monitor, document, and track how employees learn.
LMS stands for learning management system.
Training employees and reducing training costs are the two most essential functions of an LMS.
Some of the critical features of an LMS include:
Some of the many benefits of using an LMS include:
A learning management system generally consists of two segments. One is the user interface for the admin to create, manage, publish, and track educational content. The other interface is for the employees or users to access and complete learning activities.
A learning management system, popularly known as an LMS, is a web-based or software application used to create, implement, and track employee learning programs. It offers trainers and employees separate interfaces, making it an effective learning tool.
Learning management systems help corporations promote continuous learning, reduce training and development costs, and improve employee retention. It enables organizations to eliminate skill gaps, offer equal learning opportunities, and ultimately increase revenue.
Here are six steps involved in evaluating an LMS:
The central purpose of an LMS is to plan, create, and track online learning. It’s a virtual hub on which users can access educational content, making it possible for companies to train employees remotely.