Learning is a never-ending, continuous process. It’s especially critical in workplaces as employees crave to enhance their skills and become more valuable assets to companies. In other words, nurturing an environment that will allow employees to learn continually is crucial to reduce employee turnover rates.
And again, employees that upskill will bring more value to their organizations and directly increase productivity and profitability. An employee learning software application is used for this purpose.
Generally, an employee learning software solution is managed by the human resources department. It will significantly elevate the employee training experience and bring more uniformity to an organization’s educational efforts.
A learning software application, also known as an employee training software, is a system used by HR professionals to create, assign, monitor, and manage employee training programs. It allows human resources professionals to develop and give onboarding as well as ongoing training courses to employees. Learning software is also sometimes referred to as a learning management system (LMS).
Training new employees is one of the most important responsibilities of HR management. It’s mandatory for most organizations to offer new hires training on topics such as security, data compliance, and more. Additionally, different departments might mandate new employees to complete specific training lessons.
Developing modules and learning curriculum is a challenging and tedious task, especially for managers. Since the training must be as comprehensive as possible and shouldn’t deviate the employees from their responsibilities, a lot of planning and effort should go into it.
Additionally, organizations use a combination of paper, in-person training, and self-paced online training, which makes the entire process more intricate. This is where a learning software solution comes into play.
In short, an employee learning software system can be used for:
The most significant advantage of online learning technologies is that learners can access them from anywhere. The only prerequisites are a reliable internet connection and a compatible device. Similarly, having an online solution will make it easier for managers and HR professionals to collaborate and create training content. Here are some of the unique advantages of online learning software.
Having an online learning system is a great way to enhance the onboarding process. Since information will be delivered in the form of easily understandable nuggets, new hires will have an easy time picking up the necessary information. An e-learning platform will also ensure that new recruits aren’t overwhelmed with information overload.
Since the learning happens online, it’s easier for managers to track the employees’ learning progress and offer assistance or suggestions accordingly. In most e-learning software solutions, the tracking is real-time, which will enable trainers to assign modules at the right time.
Time is an essential commodity for businesses. While learning is crucial for upgrading skills, employees still have to perform their tasks to uplift a company. This also means that instructor-led training might consume an employee’s time, even if they aren’t paying attention. With online learning applications, employees can learn when they have the time and mental space to do so.
Another perk of having online training software is that organizations don’t have to spend on flying in or accommodating trainers from different countries. Once a lesson is recorded, it can be used multiple times until there are changes in the curriculum. This will also allow companies to reuse certain parts of the training course as they like.
A well-thought-out and effective training system is a positive sign that shows an organization cares for its employees. This will attract talented employees who would like to learn in their job continually.
Unlike traditional or in-person training that happens within a physical room, online employee training can be scaled on demand. There are no seat limitations to this type of training, and the number of employees that can take the training at a given time is only limited by the capacity of the training application.
Having a single online training repository means that there will be standardization. If the training is followed by a test to verify its effectiveness, standardized training becomes more crucial. It’s also one way employers can ensure equality, as all employees will have access to the same information.
One of the best ways to assess a software application is by looking at the features accepted by the industry as standard. This will enable you to settle only for the best e-learning software without falling for the bells and whistles that vendors offer to entice you. Here are some of the standard features you will find in an online learning management system.
Course creation or content creation is an essential feature in an e-learning software application. Of course, many applications might allow you to just upload the educational content and present it to the learners. That might work on a small scale, but as your company expands and more employees get involved, and more courses get introduced, it’ll become tiresome.
To make sure you don’t get stuck in such instances, opting for a learning management software that allows you to record and create course content is crucial. Even better, opt for a platform that offers you the flexibility to create content and upload externally produced content.
Many employees admire the comfort of learning from their smartphones. Opting for an employee training platform software with a mobile-friendly user interface and features will make things easier for the learners.
They can learn on the go, in the comfort of their couch, or basically, anywhere they have access to the internet. Of course, opting for a mobile-friendly application means that the same application must offer an extra layer of security. That’s because learners will most likely be accessing the content from their personal devices.
Tracking is a vital feature for both the management and the employees. A dashboard with tracking features allows employees to analyze their progress and decide the immediate steps they need to take in order to complete assigned modules.
In the case of managers, the ability to track a learner’s journey allows them to better understand how effective the courses and how efficient the employees are in learning them. Tracking also allows trainers to offer a personalized training experience to employees.
Similar to the tracking feature, having advanced reporting features is a significant plus for an e-learning application. It allows employers to discover the most popular and effective courses. It also gives them a departmental overview of course completions.
Employees can be easily get caught up with their work. And it’s natural for them to forget their commitment to complete specific modules that might not directly affect their work. In such instances, having automated notifications and alerts is a significant plus in the learning system as it allows employees to get reminded of their learning status.
At the same time, automated alerts can help managers track their employees’ learning and analyze completion rates and the time it takes for them to complete specific courses. In short, this feature will allow both managers and employees to stay in the loop.
For most businesses, it’s essential to remain compliant with corporate policies or government regulations. This also means that any software they choose must comply with specific regulations that the company adheres to. Data compliance such as GDPR is an example. Along with being compliant, the learning management system software must be able to track and record training activities and, at the same time, alert the relevant authorities when an issue arises.
Humans of the 21st century are addicted to instant gratification. This characteristic makes us more curious to try out gamified learning modules. Gamification makes it easier to keep learners motivated and focused. Since each lesson is seen as a milestone that would unlock a particular incentive or achievement, employees will be more excited about it. While gamification isn’t a standard feature in learning applications, it’s a valuable addition.
Along with the ones mentioned above, here are some more features that will increase the effectiveness of an e-learning solution:
The effectiveness of a corporate learning management system depends on several factors, including the kind of content you wish to incorporate, the number of employees, and the must-have and nice-to-have features.
Here are some things to consider when choosing an employee learning software application:
Choosing your company's Learning and Development software is a complex process. To help HR departments compare and benchmark all Learning and Development software, we have selected a list of 97 companies providing SaaS tools for HR.
Learning and Development software is often combined with other HR functionalities. If your company is in need of complementary HR features, make sure to take a look at those frequent combinations:
A digital learning platform is a software application developed to assist trainers and lead learners during online learning. Learning management systems (LMS), learning content management systems (LCMS), and virtual learning environments (VLE) are examples.
Electronic learning software, also referred to as E-learning software or eLearning software, are applications that enable companies to electronically deliver courses or instructions with the help of the internet mainly.
Employee training software is used to create, assign, monitor, and manage training courses for employees. It’s generally overseen by the human resources department and sometimes used by managers to upskill the team.
Here are three methods using which you can keep track of employee training:
Here are eight critical steps to manage staff training:
The top ten common types of employee training are
Some of the most effective training methods include:
Here are some steps to perform to create effective employee training programs: