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BrightPay

3.2
18
Employees
2
Locations
29
Years

Payroll Software | RTI & HMRC recognised | Auto Enrolment Functionality

BrightPay is a modern payroll and auto enrolment software package designed for SMEs and accountants.

It takes care of every aspect of running your payroll, from entering employee and payment details to creating payslips and sending RTI submissions. BrightPay has recently been updated to enable all auto enrolment features, making payroll easier for employers across the UK.

BrightPay has been designed from the ground up to be really simple, yet with no compromise on payroll features. It's priced fairly with no hidden costs. Phone and email support is 100% free.

Our products are in use by over 60,000 employers in the UK and Ireland. As a customer-focused company, we strive to look after each and every one of them.

BrightPay is created by Thesaurus Software, a company with over twenty years of industry experience in the UK and Ireland. We have grown to a team of fifteen talented individuals.

Review

BrightPay designs SaaS software that helps modernize HR workflows. For more information about BrightPay see the about page. When choosing your online software, one of the many things you will want to know is if the publisher will be around for the foreseable future. Sometimes it can be useful to check out the careers page as a growth indicator. BrightPay regulary publishes articles about good HR practices and new releases of its software. The articles treat subjects like HMRC, Customer Update, undefined and New Features. The company has 18 employees. BrightPay was founded in 1992.

Software features

Specialties

The BrightPay blog specializes in Payroll, Business Software, Auto-Enrolment, HMRC, Customer Update, undefined, New Features and Marketing.

Pricing

Pricing for BrightPay depends on your company's needs. This will factor in the number of software users and the size of your organization. For all the pricing details check out the dedicated page. BrightPay offers a trial period so you can make sure your HR needs match with the offer.

Security

You want your valuable and sensitive employee data to be in good hands. BrightPay is very aware that security is a key aspect of HR sofware. You might want to take a look at the BrightPay privacy policy to get a better understanding on their internal security processes. They also have a page about their cookies policy. In order to comply with the European General Data Protection Regulation BrightPay published this GDPR page.

Interested?

If you are ready to choose BrightPay as your HR solution or need additional information, you can reach their sales team by phone or email. BrightPay offers a free demo where a sales representative shows you around their software.

Locations

Articles

Customer Update: May 2021
Welcome to BrightPay's May update. Our most important news this month include: BrightPay celebrates Earth Day 2021 The Coronavirus Job Retention Scheme: Past, Present & Future Can employees be furloughed more than once? Don’t miss the P60 deadline   You need to provide a P60 for each employee on the payroll who was working for you on the last day of the tax year (5 April). All employers are legally obliged to issue P60s to employees by 31 May. You could face hefty fines from HMRC if you miss the deadline. Find out more How to manage employees as lockdown ends   As the UK draws closer to the end of lockdown and employees return to the workplace from furlough, employers and HR managers have a busy few months ahead. In this guide, we highlight important HR tips and best practices to remember as we approach the return to the workplace (and mistakes to avoid). Get your free copy Connecting payroll & payments   Eliminate the need to create bank files and forget the manual workload associated with making payments to employees and subcontractors. Join our free upcoming webinar to find out more about BrightPay’s new Direct Payments functionality. Click here to find out more. Register here View agenda Leaving Lockdown: Furlough, Redundancies & Vaccines in the Workplace  This webinar will discuss the furlough wind-down, redundancies and how to implement a vaccine policy in the workplace. Discover how the furlough rules are changing in May and how the government subsidy will gradually decline from July onwards.   Limited places remaining - book now Never lose your payroll data again   With our add-on product, BrightPay Connect, you don't need to worry about manually backing up your payroll data. BrightPay Connect maintains a chronological history of your backups. You can restore or download any of the backups to your PC or Mac at any time. Book a demo Find out more Upcoming webinar – How to choose the right payroll software for your business  There are so many payroll software providers on the market and each offer different packages and add-on products that choosing the right one for your business can become overwhelming. Join our free online webinar where we can help you make the right decision. Register here Choosing BrightPay
Don’t miss the P60 deadline
All employers are legally obliged to issue P60s to employees by 31 May. This is a deadline, so aim to send them before this date. You can use your payroll software, such as BrightPay, to produce them. They can be issued to employees in paper form or electronically. Employees need their P60 to claim back overpaid tax, to apply for tax credits, or as proof of income if applying for a loan or a mortgage. Does this include all employees? You need to provide a P60 for each employee on the payroll who was working for you on the last day of the tax year (5 April). Therefore, you’re not required to issue P60s to employees who have left your business during the tax year. How do I issue P60s in BrightPay? The P60 option is located within the Employees menu Select an employee who is in active employment as of 5th April from the left-hand listing Click P60 on the menu bar and simply select the P60 option you require Go paperless. We encourage employers to supply P60s digitally to employees. There are many digital options available to you in BrightPay such as email or through the secure online portal, BrightPay Connect. If you do decide to print P60s, there is no need to buy special print paper, as P60 layouts produced by BrightPay have been approved by HMRC for printing on to plain paper. Read about BrightPay’s sustainability journey and goal of becoming net-zero by 2023. What happens if I miss the deadline? If you miss the 31 May deadline to issue P60s to employees, you could face hefty fines from HMRC. The initial penalty for missing the deadline is £300, followed by an additional fine of £60 per day after that. So, if you miss the deadline, make sure to give your employees their P60s as soon as possible or the fine will keep increasing. However, if you miss the P60 deadline due to a genuine error and you take steps to issue the P60 as soon as possible, a fine is less likely. To assist employers in completing the 2020/21 tax year and transitioning to tax year 2021/22, BrightPay have compiled a list of frequently asked questions, answered by payroll experts.   Related Articles: Customer Update: April 2021 4 ways the new budget affects you 6 payroll mistakes (and how to easily avoid them)
How BrightPay celebrated Earth Day 2021
As you may know, we recently announced our very ambitious sustainability campaign to become net zero by 2023. To achieve this, our new offices are purpose built to be energy efficient, affording us the opportunity to record and monitor our carbon emissions. Following an initial period of review, we will look to offset our emissions with the ultimate goal of becoming truly carbon neutral. To help raise awareness amongst our employees, we have established the BrightPay Green Team which is made up of 12 team members, across multiple departments. The Green Team have been working on coming up with creative ways to make the company's operations more environmentally friendly. They also aim to encourage change amongst colleagues on an individual level, at home, at work and in the community. In our first campaign to raise awareness, the Green Team celebrated Earth Day 2021 (April, 22nd) with a number of activities planned throughout the week. As we continue to work remotely, we encouraged everyone to get involved and share photos of their activities online. The BrightPay Team getting involved in Earth Day celebrations.   We started off our ‘Earth Week’ with ‘Meat Free Monday’. The production of meat and dairy products account for around 14.5% of global greenhouse gas emissions each year and so we encouraged employees to eat vegetarian or vegan meals for the day. On Tuesday we encouraged employees to take a walk in their local area. On Wednesday we asked employees to unplug devices, cut down on emails and have a ‘digital clean-up' to save C02 emissions. Thursday, April 22nd, was Earth Day and to celebrate we had a live online talk from Dr Emma Reeves, Senior Ecologist at the Forest, Environmental Research & Services (FERS) Ltd who discussed reducing our waste, the benefits of living a more eco-friendly lifestyle and the small changes we as individuals can make to help the planet. Friday was ‘Fresh Friday’ where we encouraged employees to go litter picking in their local areas. Earth week was a success and we accomplished what we set out to do, which was to raise environmental awareness amongst our colleagues and encourage involvement in the company's sustainability efforts. We will continue our dedication to creating a greener future and reaching our goal of net zero by 2023. Subscribe to BrightPay’s sustainability newsletter to follow our journey.     Related articles: The Key to Keeping in Touch with Employees while Working from Home 1 Year On: BrightPay & Covid-19 The Coronavirus Job Retention Scheme: Past, Present & Future
Working from Home Tax Relief 2021/22
Working from home became normality for many people since the beginning of the COVID-19 pandemic in March 2020, and still is one year later. A recent survey estimates that 60% of us are still working from the confines of our own homes. Some good news is that if your employer requires you to work from home, you can benefit from the working-from-home allowance. Employers can pay you £6 a week extra tax-free. And if your employer doesn’t add this allowance to your payslip, you can claim it yourself. Employees can claim tax relief for additional household costs if you have to work from home on a regular basis, either for all or part of the week. This includes if you have to work from home due to COVID-19. However, you cannot claim tax relief if you choose to work from home. You can apply through the government's dedicated site where you can also check if you are eligible to claim. To claim, you'll need a Government Gateway User ID and password. Additional household costs include things like extra heating & electricity expenses, work-related calls, internet connection and metered water bills. They don’t include costs that would stay the same whether you were working at home or in an office, for example, rent. You’ll get tax relief based on the rate at which you pay tax. For example, if you pay the 20% basic rate of tax and claim tax relief on £6 a week you would get £1.20 per week in tax relief (20% of £6). You do not receive this money by cheque as it is done by altering your tax code that indicates to your employer how much tax to take off your payslip. Less tax will be taken off your payslip, meaning you’ll take home more. You may also be able to claim tax relief on equipment you’ve bought for work, such as a laptop, office chair or mobile phone. You can now claim for the 2021/22 tax year. Related Articles: The key to keeping in touch with employees when working from home 1 Year On – BrightPay & COVID-19 Furlough extension: How the rules are changing
The true cost of payroll processing and 3 ways to reduce the hidden impact on payroll
With little automaton and integration, calculating payroll and settling payments can be a complicated end-to-end process. The complexity of traditional payment flows makes reconciliation difficult, and this is further compounded by an outdated banking infrastructure, with its reliance on manual process and file uploads. As complexity increases, so too does cost. In the current economic climate, there may be a clear temptation to delay the technological upgrades required to streamline this process. But, as recent research has shown, by not shedding legacy technology and shoring up operational efficiency, companies are adopting an increasingly risky strategy – especially when it comes to the payment processes that sit at the very heart of a business – payroll. Payment processes incur both hard and hidden inefficiencies What is clear from the research is that payment processes incur both hard and hidden inefficiencies. The biggest hard cost, as reported by 39% of businesses surveyed, is the hours spent on manual processes. Depending on the payroll software used, the current payroll process can be error-prone and time-consuming - a fragmented process relying on manual entry, including: Manual entry of payee details, tax codes and reference numbers Archaic file upload system Time taken to check, and often double check the figures, to fix the file errors and incorrect value inputs, to deal with payment rejections and to action the emergency pay procedures, should deadlines be missed, or payments be redirected. The Bacs system has a 3-day cycle to payment completion so even once files are uploaded and payments are processed, there is still a wait for those payments to clear. The hidden costs pack a bigger punch But, it’s the hidden costs that can pack a bigger punch, with 65% of employment services companies agreeing that these actually outweigh the hard costs. Take, for example, the manual process of payroll - the hard cost is the salary paid against the quantifiable hours spent on the process, while the hidden cost is where those hours could have been better spent and the impact that it could have had on customer experience and satisfaction, competitor differentiation, brand reputation, business agility and team morale. 3 ways to reduce the hidden impact on payroll 1. Be responsive to the needs of the Instant Economy The Instant Economy – an economy of instant experiences, instant information and instant services in both consumer and business lives. But digital, real-time, and responsive business services are required to power the Instant Economy, and a fast digital payments solution must be at the heart of the services infrastructure. The Instant Economy is increasingly becoming the benchmark for customer experience. When applying Instant Economy thinking to payments, it is not about making them happen quickly. That is just the start. It’s about building innovative products on top of a real-time and responsive, digital payments infrastructure. Accountants and payroll bureaus need to innovate and evolve to meet the expectations of a market that is accustomed to the benefits of faster, more instant payments. And luckily this is now easier than they think, thanks to companies like BrightPay. 2. Use payment integrated payroll Leveraging Modulr’s direct access to the critical payments infrastructure, BrightPay can now offer its customers an alternative to the legacy system and a more agile and reliable method of running payroll. This new functionality will integrate payroll and payment processes and remove the reliance on file upload to provide a better end-to-end solution for both accountants and payroll bureaus, and their clients. The Modulr platform allows BrightPay to remove many of the manual processes currently used for payments processing and replace them with automation. This in turn reduces both the financial impact of the hours spent on payroll and the number of manual errors made when processing payments, which becomes particularly critical for payroll bureaus dealing with multiple clients. 3. Automate to Innovate Using end-to-end automation in this way is key to driving efficiency and reducing costs, both hard and hidden - replacing the legacy payroll system with a real-time and responsive, digital one, and reducing a two-hour process down to 30 seconds. Payments can be triggered automatically, from one platform, incurring no more manual processing or checking that funds have cleared. There’s no need to extract files to upload to banking systems or wait for Bacs payments to clear and errors to surface; last minute changes can be processed at the last minute. Payments can be paid in seconds, even outside of banking hours and with full visibility for faster and easier reconciliation. Delay, and there’ll be a price to pay So, accountants and payroll companies tempted to put off the technological upgrades required to streamline what is traditionally a complicated, error-prone and time-consuming payroll process should take heed – delay and there’s a high price to pay. And, not just in terms of the hard cost of the process itself, but also the hidden costs which are now shown to be more far-reaching. But there are alternatives. Digital technologies are revolutionising many of the traditional ways of doing things, including payroll, resulting in better end-to-end journeys. Automation and systems integration are the key to realising digital transformation ambitions, while reducing costs, both hard and hidden. And by harnessing Modulr technology, BrightPay can now offer its customers both. BrightPay and Modulr are together transforming the way accountants and payroll bureaus do business, by streamlining and automating their payments and payroll processes. Book a demo of BrightPay today or watch this short video to see the BrightPay & Modulr integration in action. On 22 April, join the BrightPay and Modulr teams for a free webinar, as we explore what you need to know about this Direct Payments functionality. Plus, we will demonstrate how quick and seamless the process is in both BrightPay and Modulr. Related Articles: Pay Employees Directly through BrightPay BrightPay 2021/22 is Now Available. What's New? 10 Reasons why People are Switching to BrightPay
BrightPay celebrates Earth Day 2021
The first Earth Day launched fifty-one years ago in response to an emerging environmental consciousness, catalysed by a number of environmental disasters in the ‘60s. Although the stakes only grow as the years go by, we can appreciate that there has been a profound cultural shift since it began. At BrightPay we are committed to a cleaner, greener future for all. This commitment will see us developing our business towards ecological sustainability at both a company and an individual level. We recently announced our very ambitious sustainability campaign to become net zero by 2023. To achieve this, our new offices (opening soon!) are purpose built to be energy efficient, affording us the opportunity to record and monitor our carbon emissions. In addition to this, we have established the Green Team, an internal company initiative, to educate, promote and inspire sustainability among our colleagues and our loyal customers. The Green Team members are brimming with ideas to identify and support the implementation of solutions to help BrightPay operate in a more environmentally sustainable way. Our plans, including those for Earth Day, are grounded in the belief that small actions at the individual level can build to create a larger change. We will leverage our individual power to influence, as an employee, a consumer, a voter, and as a member of our community. In our first campaign to raise awareness, the Green Team will be celebrating Earth Day 2021 with a number of activities planned throughout the week. Take a look below at what we have planned. On Earth Day, we will be inviting Dr Emma Reeves, Senior Ecologist at the Forest, Environmental Research & Services (FERS) Ltd to discuss climate change, pollution, and what we as individuals can do to help. Our dedication to the environment won’t stop at the end of the week. Subscribe to BrightPay’s sustainability newsletter to follow our journey.

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