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Emplotime

3.2

Review

Emplotime designs SaaS software that helps modernize HR workflows. For more information about Emplotime see the about page. Some of the common questions asked by HR personnel about the tools they sell have been listed on the FAQ page. Emplotime regulary publishes articles about good HR practices and new releases of its software. Noreply@blogger.com (Anonymous) writes all of the articles. The articles treat subjects like undefined.

Software features

Specialties

The EmpiricalHire blog specializes in People Analytics, Algorithms, Machine Learning, Human Resources and HR Technology.

Pricing

Pricing for Emplotime depends on your company's needs. This will factor in the number of software users and the size of your organization. For all the pricing details check out the dedicated page. Emplotime offers a trial period so you can make sure your HR needs match with the offer.

Security

You want your valuable and sensitive employee data to be in good hands. Emplotime is very aware that security is a key aspect of HR sofware. You might want to take a look at the Emplotime privacy policy to get a better understanding on their internal security processes. The terms and conditions page outlines all the details.

Interested?

If you are ready to choose Emplotime as your HR solution or need additional information, you can reach their sales team by phone or email. Emplotime offers a free demo where a sales representative shows you around their software.

Articles

Strict Report
This special report is good for a company that needs to calculate employee work time effectuated only between the company working hours. This report calculation will truncate working time outside the working hours. As an example, if the company working hours are from 09:00AM to 05:00PM, and on a given day, an employee worked from 08:30 to 17:30 (a total of 9 hours), the report will only consider 8 working hours. This report will disregard the working time of the employee arriving early and/or leaving late. In order to be able to print out this kind of report, go to your admin portal (If you don't have an account you can create one now) and click on the "Company Details" button. Here you will need to select the feature "Highlight exceptions on report" and select the strict exception. Read more about exceptions on report here After selecting this feature you will be able to run the Strict Report from reports. Just click on the Reports button and find the strict report. Visit Emplotime.
Employee Scheduling
Emplotime offers an employee scheduling feature at no extra cost. As a manager you can manage your company schedules fast and easy. The employee scheduling process is really simple, you add the employee tasks in the Emplotime calendar and these will be shown at the employee clock page, this way, your employee will be able to see the tasks you have assigned for him. In order to schedule a new task, from your administrator portal, click on the "Company Details" button and then click on the "Manage Schedule" button. At this point the calendar will open and you only need to select the required employee to start scheduling tasks for him. If you have selected to "Show Calendar at Employee Clock Page" the employees will be able to click the "Calendar" button from the clock page and see whatever tasks you have assigned for him in the Emplotime calendar. Do you have questions? Contact the Emplotime support team. It is free!
How To Track Employees Who Work On Different Time Zones
This is about simplifying time-tracking for companies that operate in multiple time zones. Our time clock solution allows you to authorize time clock use at different locations by selecting the corresponding company branch. So if you have employees working on the pacific time zone area and others working on the eastern time zone area, you will designate the matching time clock for each location. If you haven't created your emplotime account yet, you can do this in seconds and for free. Start Your Emplotime Free Trial Now, let's explain step by step how you do it: STEP 1 of 3: CREATE YOUR COMPANY LOCATIONS Go to your administrative portal, and click on the Company Details button, and then click on the "Locations" button (At the Geolocation feature). See screenshot. Note: At this point, you don't need to select the Geolocation checkbox. The Geolocation checkbox will be selected only if you need to receive the geo-position of the employees every time they clock in and out. Now, just add all the branches/locations names. See screenshot. After adding a new location, the location sign will be orange colored until you set the geo-location for it. The geo-location will also provide the time zone for the given location. Read the next step now. STEP 2 of 3: SET UP THE LOCATION TIME ZONE In order to set up the time zone for a given location, just click on the orange location sign, you will see the next pop-up. Click on the "Set Geolocation" green button to set up the time zone for this location. Note: Bare in mind that you need to be "physically" present at the location site. If you are not there, you can provide supervisor permissions to an employee on site to login to the admin portal and click on this button. This is one time operation. You should receive a map image of the area altogether with the estimated address and the time zone name. See screenshot below. You can close all the pop-ups now. STEP 3 of 3: AUTHORIZE CLOCK USE FOR LOCATION Now that you have created your company locations and assign for them a geo-position and a time zone, you need to authorize clock use on those locations. In order to to this, click on the "Authorize clock here" button and select the needed location, then go to the clock to verify the location name and the time for the clock. Verify the location name and time zone of the clock Note: If you need to authorize clock use in a remote site and no supervisors are there to perform this operation, you can let an employee to "request clock use". See the auto-explanatory video below.
Time Clock Time Format
This small article explains how to change the time format of your company time clock between the 12hs time format (i.e.: 04:00 PM) to the 24hs time format (i.e.: 16:00). As any other feature, you select it from the company details from your administrative portal. After selecting your preferred format, all your company time clocks will be automatically updated to visualize the employee punches in the selected time format. Time Format Feature Selection The company time clocks will display the selected time format as shown below. See screenshots. 12hs Time Format 24hs Time Format Note: The time format feature will not affect the fixed time format for reports. Click to start a free trial on Emplotime
The 3 features any time and attendance application needs
In this article, you will find the 3 item list of must have features that needed to be included in any time and attendance application you can find on the web. And yes, I said web, since today all the best time clocks or time and attendance applications are in-the-cloud, so you actually don't need to install anything. All is accessible from your browser. Having said so, we need to understand now, the entities or building blocks of this kind of solutions. There are basically two. One managed by the employer and the other by the employee. From here, it is easy to understand that we are talking about the time clock, where the employees will be able to clock in and out, and the second block, which is the administrative portal where the employer can see the employee's time sheet, add employees, update transactions, print reports, etc.  Let's find out the must have features for any time and attendance! 1. Buddy Punch Lockout The buddy punch lockout, also called "Anti Time Theft" prevents an employee to clock (punch) for others, by usually assigning a personal PIN code to each employee, so at clocking time, they will be requested to type their own code. See screenshot below. Anti Time Theft on Time Clock 2. Geoposition Since the time clock works in the cloud, and assuming an employer can authorize clock use from any device, included mobiles and laptops, the employee, will be able to punch in away from the office and this is where the geoposition feature can be handy. The employer will be able to see from which geographic locations the employee has clocked in or out. Google Map View From Administrative Portal Here, we can see that the employer needs to be able to click on every employee's punch to see the location of the employee at clocking time. In addition, this information needs to be available on reports as well. See screenshot below. Geoposition Map From Report Furthermore, since the reports are commonly exported to different formats, such as PDF, word, excel, it will be nice if this information can be accessible from those exported reports. See PDF below. PDF Exported Report Containing Geolocation Data 3. Overtime Working Hours Te overtime working hours feature will help the employer to calculate a proper payroll payment to each employee by separating the regular hours from the extra or overtime hours which need to be remunerated in a different way. There are also two different kinds of overtime, daily and weekly, and even if this is completely transparent from the employee time clock point of view, the reports will reflect this information to make it easy for the employer to run a correct  payroll.  Daily Overtime Report Weekly Overtime Report Get a 30 days free trial to test Emplotime
Rounding to nearest minute
The rounding to nearest attendance feature, allows the administrator to obtain reports with rounded transactions and totals, to the nearest minute selected; it will be 5, 10, or 15 minutes. In order to apply this feature, select it from the "Additional Settings" within Company Details. See screenshot below. Round to nearest 15 minutes After selecting this feature, all reports will be printed out with the selected rounding. Check the transactions below to see how will be outputted without and with rounding selection, No rounding selected Rounding to nearest 15 minutes selected

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